Ongoing Ambassador for Christ Board Meeting
October 20, 2002 - Conference Call
| Staff and Board Members Present: | |
| Pastor David Baumgarn, Chairman Pastor Dan Smith Billy Witcher Pam Rudick, Secretary Trey Fisk |
Matt Drefs Katie Jeppesen Mark Triplett Rachel Barz Irene Gruber |
| 1. Pastor Ruhlig, Ex Officio 2. Pastor Thomas Moyer, Executive Director 3. Mr. Dan Barz, Assistant to the Executive Director |
|
The Chairman called the meeting to order at 8:10pm CT
Pastor Moyer gave opening Devotion. Our way home has been taken care of through
Jesus Christ. We need not worry about our home in Heaven but we should share
with all people that Jesus is the only way to our Heavenly Home.
Reports
Pam Rudick gave secretary's Report. Rachel made the motion to accept the minutes
as submitted. Matt seconded. Motion was carried.
Pastor Ruhlig gave the Treasurer's Report.
Total inflows $ 114764.10
Total Outflows: $121728.31
Overall totals: -$ 6964.21
Katie made the motion to accept the report as submitted. Matt Seconded. Motion
was carried.
Report is attached.
Executive Director's Report was given by Pastor Moyer. Pam made the motion to accept the report as submitted. Rachel Seconded. Motion carried. Report is attached.
Dan Barz gave the Assistant to the Director's report. Pastor Moyer made the motion to accept the report as submitted. Mark seconded. Motion was carried. Report is attached.
Old Business
- Update on sale of the vans. The Kentucky van will be sold to the Kentucky group. Pastor McIntyre will make an initial payment of $5,000 by October 20, 2002, a second payment of $5,000 on January 20, 2003, and a final payment of $2,000 in March 2003. The Blue Dodge van is still in the process of being sold with advertisements in the Springfield area and with the Central IL District.
- Follow-up report on Summer Training 2001 incident - on hold until Jan 2003
New Business
- Discussion and approval Salary increase - The Treasurer's recommendation is that there be a 2% salary increase for the Executive Director and the Assistant. Pam made the motion to give a salary increase of 2% for the Executive Director and the Assistant for the year 2003. Matt seconded. Motion was carried with 1 abstaining.
- IRS requirements of % salary allocation as housing - Pastor Moyer would like to designate 100% of his salary for Housing. Dan Barz would like to allocate $15,000. Pastor Moyer made the motion to allocate 100% of the Executive Directors salary as housing and $15,000 of the Assistants salary as housing in 2003. Rachel seconded. Motion was carried with 1 abstaining.
- Feedback on dropping Disciple, Witness, Servant commissioning levels. The office has received feedback for dropping the levels and for keeping the levels as established. We welcome any additional comments before the January 2003 meeting when the Board will discuss this issue further.
- Approval of maintenance at the Executive Director's parsonage in Springfield. Mark made the motion to approve the home improvements to the property at 3032 S. Lincoln Ave. in Springfield. Matt seconded. Motion was carried. The Executive Director will be responsible to pay for this improvement.
- Report on timetable to reproduce OAFC Songbook and Piano Scorebook. Both supplies are either low or will be low in the next 12-14 months. We will discuss this issue further at the January 2003 meeting.
A. The next OAFC Board Meeting will be held at Salem Lutheran Church in
Homewood, IL on
January 11-12, 2003.
Pam made the motion to adjourn the meeting. Rachel Seconded. The Meeting was adjourned at 8:50pm CT. Pastor Baumgarn led us in a closing prayer.
In His Service,
Pam Rudick
Executive Director's Report October 20, 2002
Activities
April 25 - Preach for Lutheran High Chapel
April 26-28 - Lead OAFC weekend at Immanuel, Springfield, IL
April 29-May 1 - Attend CID Spring Pastors' Conf. with presentation by Dr. Paul
Maier
May 3 - Tell the Good News Committee Meeting
May 17-19 - Lead OAFC weekend at St. Paul Lutheran Church in Delaware, IA
June 9-12 - Training Time for International Traveling Team to Germany in Athens
June 12-July 3 - International Traveling Team to Germany (Report attached)
July 16-22 - Summer Training at St. Francis, MN
July 22-31 - Lead Summer Travel Team to California
Sept. 10 - Pastor's Circuit Conference, Farmersville, IL
Sept. 13-15 - OAFC Weekend at Trinity in Coal Valley, IL
Sept. 19 - Preach for Lutheran High Chapel
Oct. 8-9 - OAFC display at the SID Pastor's Conference. While at the conference
I had the
privilege to meet Pastor Lloyd Helland who was one of the 24 Ambassadors at the
first weekend at Our Savior's Lutheran Church in Brownsdale, Minnesota. He
serves Immanuel Lutheran Church in Okawville, IL.
Oct. 18-20 - OAFC Weekend at Ascension and Timothy Churches in St. Louis
Additional activities included finding additional funding for the International Travel Team since flights were more expensive than originally anticipated. Team members, their congregations, and local AAL branches contributed the additional funds. Kim Bueltmann reports that Pastor Helge Dittmer at Gross Oesingen and layman Stefan Harms are willing to serve as adult leaders for a new group and that Anna-Marie and Karoline Muller took the opportunity to introduce OAFC to other youth at a youth retreat in Gross Oesingen in August and a Confirmation retreat in Belgium last week. They are hoping to have the opportunity to come to the National Summer Training in July of 2003.
Other activities were: catching up on emails after being gone for most of June and July, following up on the congregational evaluations of the Traveling Teams, writing articles and captioning photos for the Crier, responding to inquiries, and negotiating the sale of the Kentuckiana van. Pastor McIntyre will be making an initial payment of $5000 on October 20th, a second payment of $5000 on January 20th, and a final payment of $2000 in March.
I began a regular schedule at Our Savior's Lutheran in Hillsboro, Illinois on
August 4th. They have agreed to allow me 16 Sundays off during the year to
fulfill OAFC duties (12 Sundays) and for personal time (4 Sundays) My schedule
is to stay at the parsonage in Hillsboro from Saturday evening through Tuesday
evening to preach, teach, and make visits. I have office hours there on Monday
and Tuesday mornings. Some highlights so far are the production of an outreach
CD; having a prize winning float and distributing the CDs in the Old Settler's
Day Parade; recording "A Word of God to You" for WSMI for the week of
September 22nd and conducting a worship service at two nursing homes each month.
Plans
Oct. 23 - Attend the CID Pastor's Conference in East Peoria
Oct. 24 - Staff Meeting with Pastor Ruhlig and Mr. Barz in Athens to discuss
immediate, middle and
long term goals and to coordinate tasks.
Nov. 8-10 - Lead sessions on "Sharing Your Faith with Your Peers" at
the Indiana District Youth
Gathering in Indianapolis with Dan Barz
Nov. 22-24 - OAFC Weekend at St. John Lutheran in Champaign, Illinois
Dec. 29-Jan. 1 - Attend the New Year's Gathering at the Fort Wayne, Seminary
Jan. 17-19 - OAFC Weekend at Our Savior's Lutheran in Hillsboro, Illinois
Feb. 21-23 - Lead sessions introducing OAFC to the Tennessee East Region Mid
Winter Youth
Gathering
March 28-30 - OAFC Weekend at Trinity Lutheran Church in Springfield, Illinois
in connection with
the State Convention of the Illinois Lutherans for Life.
My goal following the October staff meeting is to contact 10 churches each week, focusing on the planned travel team routes for 2003, to encourage them to consider hosting and to invite their support for the ministry of OAFC.
I would request that 100% of my compensation from OAFC for 2003 be declared as housing.
Respectfully submitted,
Pastor Thomas E. Moyer
Ongoing
Ambassadors for Christ
Assistant to the Executive Director, Daniel Barz
October 2002 Board of Directors Report
Note: this is a lengthy report, going beyond what we can discuss at our October meeting. Much of it is for your information or can be discussed at length in January. Your comments are welcome.
SUMMER TRAINING
2002 - God again blessed our Summer Training held this year in St.
Francis, Minnesota. We had 210 youth and adults from 19 states. This year we
tried to have a pre-registration for the workshops. For the greatest part this
worked very well but should be better in the future when all plan to do this
when they send in registration forms.
- Many sessions for the adult leaders seemed a good idea, which needs more work.
- Next year we will be certain to send confirmation to all registrants. This will be done by e-mail when possible and include housing and dress code reminders.
- Leaders need to make sure that they reproduce the medical form on the back of the registration form before distributing them to the youth.
2003 - Plans for 2003 at Trinity, St. Joseph, Michigan are well under
way. I have met with Host Pastor Bob Barber a twice and have contacted 25
possible host congregations twice. We are working toward a goal of 15 host
congregations for up to 300 participants. Phone calls are now being made to each
of the churches to see what needs to be done to gain their support. So far I
have also met with the circuit pastor's of both SW Michigan and NW Indiana. An
initial meeting is planned for October 27. At that time we hope to have most of
the coordinators in place.
Other notes:
- Dr Paul Maier has consented to be our Keynote Speaker.
- Michigan District President William Hoesman has consented to preach for the Opening service.
- Rachel suggested as a possible theme verse, "I, the LORD, have called you to do what is right; I will take hold of your hand. I will protect you and as my promise to the people as my light to the nations," Isaiah 42:6 GWN
- Possible theme "Held in His Hand . . . as a Light to the Nations"
- This is a possible symbol
- The 2003 brochure has been prepared if we use these themes.
- A ST Power Point presentation has been prepared for use with churches or groups.
- Pastor Barber suggested a servant event activity to reach out to Benton Harbor - This could be done Tuesday, July 8 in the morning and noon before training.
SUMMER TRAVEL TEAMS
| 2002 | We were blessed with 4 teams this past summer and have received very positive responses. In our area we had 7 youth and a pastor come to our August weekend as a result of one evening stop. This year we were troubled by many stops falling through at the end. I take responsibility for that and will work to get greater communication with both the team leaders and the host churches. |
| 2003 | We have openings in the East coast. I would also like to see one or more teams visit churches in Michigan and possibly head into Canada for a few days. Perhaps in 2003 many groups will be able to make stops on their way home - at least for a night or two if not completing their trips with a weekend on July 18-20. I hope that groups could use some Michigan or North Indiana churches for a stop on Monday July 7. |
| College Spring Break Teams | Openings in San Antonio, TX and Wichita, KS provides weekends for a team from Concordia, Seward March 7-16, 2003. A request for OAFC from Georgia provides a destination for a team from Concordia, Mequon March 14-23. They could start in Michigan. |
THE OAFC CRIER
The next Crier is prepared and is waiting funding before it is printed and sent.
Meanwhile I have prepared a web version, which is now available on our web site
(click on "Crier". Other pictures are linked from that new page.
Weekend Reports
All weekend reports are now sent to me by Pastor Ruhlig after he deposits
offerings and takes the prayer supporters list. The spread sheet on the weekend
statistics is now maintained by me. While we are missing reports from several
groups we can thank God for the many weekends and fine offerings received this
year.
Significant Events:
July 29 - Met with Ed Allen to review web site and my access and editing it.
Aug. 9-11 - Weekend in North Judson, IN
Sept. 3 - Met with Pastor Bob Barber, 2003 ST Host Pastor
Sept. 9 - Met with NW Indiana Pastors
Sept. 10 - Met with SW Michigan Pastors
Sept. 20-22 - Weekend in Paw Paw, MI
Sept. 27-29 - Youth Leaders Training weekend at Camp Luther, Three Lakes, WI was
canceled. The two leaders that had signed up are invited to a local weekend.
Oct. 2 - Met with Pastor Barber
Oct. 6 - Rachel and I meet with youth class at St. Paul, Cassopolis, MI
Oct. 13-15 - Trip to Seward, Meet with Ambassadors Oct. 14 & Lead chapel on
Oct. 15
Oct. 19-20 - Shortened weekend at Coloma, MI
Oct. 20 - OAFC Board Meeting
Oct. 22 - Meeting with Evangelism Board at Trinity, Berrien Springs, MI
Oct. 24-25 - OAFC Staff Meeting (postponed from Sept 19 & Oct. 3)
Oct. 27 - ST Meeting at Trinity, Sawyer, MI following Reformation Service
Nov. 9 - Join Pastor Moyer in Presenting OAFC at Indiana Youth Gathering
Nov. 15-17 - Weekend at Portland, MI
Dec. 29 - Jan 1 - New Years Gathering
TBD - Chapel at Luther East, Lansing, IL (For Daughter and former Ambassador,
Sarah)
Other Notes:
Due to a vacancy at our church, I am currently teaching our Public School
Confirmation class on Wednesday evenings.
I have revised the "Reformation Greetings" Card I designed a year ago. It can be distributed with Good News Cards at the annual "Exchange of Reformation Day Greetings and Treats". Copies may be made from our documents page on the web.
Since each worker can request any amount or percentage of his salary for housing allowance, I request that $15,000 be designated for me. That works best for me.
| 94 Dodge Van 4311.80 CD Loan 10000.00 CHURCH 4861.26 FOUNDATIONS 11491.78 Germany 15876.50 Gifts to Groups 750.00 INDIVI 11199.00 INTEREST 83.27 MISC: Hillsboro IL re 101.32 Land Sale 10000.00 Van use 132.11 ------------ TOTAL MISC 10233.43 ORGANIZATIONS 3629.13 SALES: CD Sales 4418.35 Piano Score Bks 708.00 SCRIPTS 108.00 SONG BOOK 1022.75 ------------ TOTAL SALES 6257.10 SUMMER TRAINING: Offerings 4798.68 Regist 6050.00 Travel teams 3689.91 ------------ TOTAL SUMMER TRAINING 14538.59 TRACTS 63.00 WEEKENDS 21469.24 ------------ TOTAL INFLOWS 114764.10 |
ACCRUALS: F.I.C.A. 974.00 ------------ TOTAL ACCRUALS 974.00 L&P Fees 311.00 Loan 1000.00 MATERIALS: CRIPOST 842.30 CRIPRINT 470.21 PRINT 364.00 SNGBOOK: CD 8106.64 Piano Score 615.46 SNGBOOK-Other 17.01 ------------ TOTAL SNGBOOK 8739.11 ------------ TOTAL MATERIALS 10415.62 MISCELLANEOUS: DEVELOP 306.09 German TT 14505.90 GRPEXP 750.00 Reinburse 18.58 SUMTRN 1033.00 ------------ TOTAL MISCELLANEOUS 16613.57 Office: Internet 187.15 NEWEQUIP 240.91 REPAIR 444.00 SUPPLIES: Staples 892.55 SUPPLIES-Other 897.13 ------------ TOTAL SUPPLIES 1789.68 |
TELEPH: Barz 763.77 Moyer 719.29 Office 913.54 TOTAL TELEPH 2396.60 UPS 8.66 US POST 1252.31 UTILIT: GAS & ELECTRIC 554.85 TOTAL UTILIT 554.85 ------------ Total Office 6874.16 Sal&Bene: ASST. DIR: Housing 22500.00 TOTAL ASST. DIR 22500.00 BENEFITS 24258.78 EX DIR: Housing 28649.59 TOTAL EX DIR 28649.59 Total Sal&Bene 75408.37 Travel: |
