ONGOING AMBASSADORS FOR CHRIST
TELEPHONE CONFERENCE BOARD MEETING
Sunday, September 10, 2000

Board members Present:  Chairman- Ed Allen,  Executive Director - Rev. Tom Moyer,  Secretary - Pam Rudick, Rev. David Baumgarn, Trey Fisk,  Adam Gless, David Kamin, Donine Fink, Lisa Holmes.

Board Members Absent: Ellen Griffin, Rev. Dan Smith

Chairman, Ed Allen called the meeting to order at 8pm CT

Opening Devotions were lead by Rev. Tom Moyer.

ASSISTANT TO THE EXECUTIVE DIRECTOR

JOB DESCRIPTION 

The Assistant to the Executive Director
He shall serve at the direction of the Executive Director according to his talents and gifts.

He shall pray and plan with the Executive Director to develop and implement a plan of action to expand the ministry of OAFC.

SUMMER TRAINING

He shall meet with the leaders of the host congregation and local coordinators for the National Summer Training early in the year. He shall work closely with the coordinators to see that housing, meals, and transportation are adequate and that care facilities, team rooms, and survey areas are lined up for each team. He will also work with the publicity coordinator to see that publicity material is sent to the hosting congregations and encourage media coverage be provided for the National Summer Training.

He shall oversee registration. He shall be responsible for several pages in the Summer Training Manual.

SUMMER TRAVEL TEAMS

He shall plan Travel Team stops, contacting possible host congregations early in the year, sending them information and publicity material and confirming each stop. The target date for confirmation of all stops should be mid June.

THE OAFC CRIER
He shall provide one article for each issue of the Crier and oversee production.

THE NATIONAL WEB SITE
He shall oversee the National Web site to make sure that material is current and correcting any doctrinal, grammatical, and spelling errors.

He shall reply to inquiries over the web, bringing to the Executive

Director's attention those which require his attention.

COMMUNICATION
He shall be responsible for two informative letters to the Lead Directors each year.

He shall be responsible for the adult orientation session at Summer Training.

He shall assist the Executive Director in arranging for OAFC representation at conferences, conventions, and colleges to promote an awareness of the OAFC ministry.

He shall submit a quarterly report of his activities to the Executive Director which will be shared with the Board at their regularly scheduled meetings.

SPECIAL PROJECTS
He shall work on special projects as directed by the Executive Director.

Some upcoming projects are:

• Updating the Directors Manual and Appendix

• Producing a short video to introduce the ministry of OAFC to congregations, youth groups and circuit conferences.

• Organizing and Planning a Leadership Retreat

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Qualifications of Assistant to Executive Director  Position
1. Attended a minimum of 3 Summer Training's. This is needed to insure that the applicant can make a smooth transition and keep the same "feel" to a well structured ST schedule.

2. Computer skills - Applicant should be proficient in word processing, communicating, and filing using a computer. Knowledge of Internet resources is also valuable.

3. LCMS Christian - No explanation needed.

4. Willingness to relocate if needed by OAFC.

5. Good phone skills - The applicant will be spending a lot of time on the phone setting up ST and TT stops. Good telephone skills will go a long way in helping this process along.

6. Good follow through skills - The applicant should already be good at returning messages, following through on tasks, completing tasks on time, and meeting deadlines. Lack of these skills can give the ministry of OAFC a bad reputation because this person is often the main contact between OAFC and the church.

7. Good organizational skills - Putting together ST and TT is a very big task and poor organizational skills will only make the job much bigger and more difficult.

 8. Recommended that the person have led a TT - Having this experience will be very helpful with setting up TT stops. In addition, describing TT to potential host churches will be much easier, and he will be able to give the church a better idea of what to expect and how to prepare for their TT. Several churches misunderstand what the goal and ministry of TT is.

9. Flexibility and willingness to change and adapt - Working with people is never an exact science and having an ability to be flexible and deal well with stress is very important. The applicant should be cool under pressure.

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Theological questions for Assistant to Executive Director for OAFC

The Holy Scriptures
1. Do you accept the entire Bible as the inspired, infallible Word of God?

2. Are you supportive of our Synod, especially in the theological stand of our church?

3. What is your theological background/training?

Evangelism and Conversion
4. What is your background in evangelism (outside of OAFC)?

5. What do you feel is needed to bring someone to faith in Christ?

6. What do you feel is needed to keep someone in the true Christian faith and their local congregation?

Modern applications
7. What are your feelings on the "'charismatic movement"?

8. What is your definition of Godly worship?

9. How do you feel about ..contemporary worship"?

10. What is your definition of ministry?

11. What is your definition of..youth ministry"?

12. What are your views on mate leadership/women's roles within the church?

Assistant to the Executive Director of OAFC
13. What do you believe is the primary focus of OAFC?

14. How do you see your role if you were offered and accepted the position?

15. How do you see your role, especially working with local congregations and pastors?

The motion was made by Pam  to accept the Job Description, Qualifications and Theological Questions as submitted to the Board,  It will be sent to all Candidates for the position of the Assistant to the Executive Director with a cover letter.  Adam Seconded.  Motion carried. Pastor Moyer will compile this information and send out to candidates Information in  the cover letter will be salary range of $12,000-$15,000 without medical at this time, relocation is not a requirement in the immediate future, and the position is on a part-time basis.

Adam made the motion to have the Job Description, Qualifications and Theological Questions be sent out to all candidates and received at the OAFC Office by October 1, 2000.  Lisa Seconded.  Motion Carried.

JANUARY BOARD MEETING
Pastor Moyer made the motion that the January Board Meeting will be held at Salem In Homewood if they are still willing to host.  January 12-14 will be the first choice and  January 19-21 will be the second choice. Pam will find out  if the church is available to host the meeting.

CD PRODUCTION
Recording Copyrights are not based on selling price. Rather, it is a flat fee: currently $ .075 / per song / per recording (in our case, about $ 5.00 / per one full set).

Therefore, there's no need to set a price at this point, but we do need to request a certain number of copyrights (i.e. how many CD-sets we want to produce). Most companies will want us to pay up front, others might allow yearly payments based on sales. (Tim suggests the up front payment so that record keeping is avoided). With the company He's been referred to, (from their 1999 catalog) this is one of the breakdowns:

order of 300 / $5.85 each
order of 500 / $3.88 each
order of 1000 / $ 2.14 each

Pastor Moyer made the motion we produce 1000 CD sets.  Adam seconded. Motion carried.

Ed Steele's letter was brought to the Boards attention.  It was decided to table this discussion and to address it at the Fall Meeting.

The motion was made and seconded to adjourn the meeting.    Motion carried.

Meeting closed with prayer and adjourned at 9:05ct.

THE NEXT BOARD MEETING WILL BE VIA TELEPHONE ON SUNDAY OCTOBER 8, 2000 AT 8PM CT.

Submitted by:

Pam Rudick - Secretary