Board of Directors Ongoing Ambassadors for Christ Trinity Lutheran, St. Joseph, MI
Friday, July 11

Members Present: Executive Director-Rev. Tom Moyer, Assistant to the Exec Dir-Dan Barz, Business Manager-Rev. Erwin Ruhlig, Acting Chairman-Rev. Dan Smith, Secretary-Pam Rudick, Micah Wildauer, Ben Venteicher, Irene Gruber, Matt Drefs, Parker Hicks, Katie Jeppesen, Sarah Elliott

Members Excused: Rev. David Baumgarn

Meeting was called to order by Acting Chairman, Rev. Dan Smith at 5:30pm EST.

Secretary Minutes from April was reviewed. Micah made the motion to accept the minutes as submitted. Katie seconded. Motion was carried.

Nominations for chairman were open. Katie made the motion to nominate Pastor Smith. Pastor Moyer seconded. Motion was carried. Pastor Smith made the motion to nominated Pastor Baumgarn. Parker seconded. Motion was carried. Micah made the motion to close nominations for chairman. Matt Seconded. Motion was carried.

Nominations for Secretary were open. Micah made the motion to nominated Pam. Pastor Moyer seconded. Motion was carried. Irene made the motion to nominate Micah as secretary. Katie seconded. Motion was carried. Micah made the motion to close nominations. Matt seconded. Motion was carried.

Chairman: Pastor Dan Smith
Secretary: Pam Rudick

Executive Director’s Report - Pastor Moyer shared his report with the Board. A copy is attached to the minutes. Pastor Moyer has purchased the 2000 Mercury Sable from OAFC. The history and sale information is included as an attachment. Pastor Moyer shared his concerns with regards to follow through of actions and/or decisions the Board makes. He suggests a timetable should be set up at the meeting that a concern is discussed. It was decided that any action should be followed through within a week of the concern or issue discussed at a meeting. Then at the next meeting any correspondence/actions should be reported to the rest of the Board. Leadership concerns and future funding were discussed Pastor Moyer shared with the Board his thoughts on his position being a volunteer position with OAFC as we are having trouble financially supporting this position. All Board members agreed we would like to see Pastor Moyer stay on the payroll as a part time position but we also understand he needs to do what is best for he and his family. We will support any decision he makes. After more discussion by the Board, Pastor Moyer has agreed to continue with the current arrangements. God has put Pastor Moyer here to get the organization through this and we need to support him.

National Youth Gathering 2004 – Dan Barz will attend as a representative of OAFC. No Travel Team will attend, as it is not economically feasible at this time. Any Ambassadors that attend are encouraged to help at the OAFC booth, as they are able.

Summer Training Theme 2004 – Ed Allen has suggested the theme for Summer Training 2004 be, “Mile High…Whatever” with the verse from Philippians 4. Parker made the motion to accept the theme for Summer Training 2004 as “Mile High…Whatever” with the verse from Philippians 4. Sarah seconded. Motion was carried.

NEXT BOARD MEETING WILL BE VIA TELECONFERENCE ON SUNDAY, OCTOBER 18 AT 8PM CST.

Pam made the motion to adjourn the meeting. Matt seconded. Motion was carried. Pastor Moyer closed the meeting with prayer at 6:25pm EST.

Submitted in His service. Pam Rudick, Secretary

Executive Director’s Report - Summer Training, 2003

Opening Thoughts
This past year has been especially challenging with controversies and concerns, insurance problems and financial difficulties. How easy it is for small matters to become difficult and how important it is to have good communication, genuine love, a desire to understand, a good measure of patience, a readiness to forgive, a willingness to put the best construction on the actions of our fellow ambassador youth and leaders, and the courage to confront and speak the truth in love where necessary. I know that in spite of my best efforts I fail often. I ask your forgiveness. I am thankful that God has helped us grow through these struggles and I am confident that He will continue to use and bless the ministry of OAFC to His glory as we share the certainty of eternal life through Jesus Christ.

Activities
Helping to arrange and conduct local weekends; Contacting and setting up stops for the 3 National Summer Travel Teams; Responding to interest and inquiries by mail and email. Helping to arrange the details of Summer Training; Coordinating transportation for the local group and for those returning home after travel teams; reviewing personal witnesses; helping with the work day at the National Office; reviewing the Director’s Manual; writing a puppet skit to fit with the theme of Summer Training; preparing for New Director Training workshops; preparing for messages at the hosting congregation, the happening, and on travel team, ministering to the members of Our Savior’s Lutheran Church and striving to do my best to be a husband to my wife and a father to my children.

Plans
July 14-23 – Lead Travel Team
July 23-Aug. 7 – Family Vacation
Aug. 8-10 – OAFC Weekend at St. Paul, Pittsfield, IL
Sept. 12-14 – OAFC Weekend at Good Shepherd, Sherman, IL
Oct. 17-19 – OAFC Weekend at Mount Calvary, Galesburg, IL

Items to consider Treasurer’s Report Report on the sale of the Sable Ed Allen would like the board to consider the theme: “Mile High Whatever” for the ST 2004. He will be available to share his thoughts. Funding concerns Pastor Baumgarn’s reply to my concerns of April 8th (Pastor Baumgarn will not be able to be with us. Their daughter Rayna Susan was born on 6/20/2003 so family as well as congregational duties keep him from being with us.) Executive Director position – Due to tight cash flow it does not appear that the position of Executive Director can be funded as even a part time position. I propose that I serve as a volunteer with very limited responsibilities and pick up a secular job to support my family. I have talked with Pastors Baumgarn and Ruhlig about my plans and with President Herb Mueller and Circuit Counselor Cliff Adair and boards of Our Savior’s since this change would affect my availability to serve as the pastor of Our Savior’s. I have also had an initial interview with Schwans Sales and they are willing to employ me as a route manager. My start date would be September 1st.`

OAFC BOARD INFORMATION
Mercury Sable History May 1, 2003

1. Purchased in February 2000 for the price of $5,200

2. Mileage at purchase: 76,714; Current mileage: 122,000, net usage of 45,286 miles

3. Sold to Pastor Thomas Moyer on May 1, 2003 for the price of $2,000.00 He will make the payments as he submits his mileage each month at $.30 per mile. Each bill will be credited toward the $2,000 purchase price.

4. Annual Insurance for the Company Car of OAFC, the Mercury Sable, was bid at $1,068 annually by Progressive Ins. Pastor Moyer is able to have the same car insured on his personal plan with his other cars for about $300.00 annually. Therefore, it was decided to sell the Mercury Sable to Pastor Moyer and to pay him $.30 per mile for business miles with OAFC.

5. In about 1994 OAFC sold the OAFC Company car, a 1991 Escort, to Pastor Ruhlig for the same reason, the company insurance was about three times larger than Ruhlig's personal insurance cost.

National office P.O. Box 41 Athens, Illinois 62613-0041 217 636-7729 (217 MEN-PRAY) email info@oafc.org

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