Ongoing Ambassador for Christ Board Meeting
April 6, 2003 - Conference Call
| Staff and Board Members Present: | |
| Pastor David Baumgarn, Chairman Pastor Dan Smith Pam Rudick, Secretary Pastor Thomas Moyer, Executive Director Mr. Dan Barz, Assistant to the Executive Director |
Katie Jeppesen Mark Triplett Rachel Barz Irene Gruber Trey Fisk Micah Wildauer |
| Members Absent: Matthew Drefs, Pastor Erwin Ruhlig, Business Manager (excused) |
|
Meeting called to order at 8:03 CST
Pastor Moyer led an opening devotion on Hebrews 12:1-3. We look at the positive
opportunity to spread the Gospel message through God’s strength through Jesus so
that we don’t lose heart.
Reports
Secretary’s Report
Pam Rudick gave
the Secretary’s Report. No changes to the previous minutes. Rachel made the
motion to accept the minutes as submitted. Katie seconded. Motion was
carried. Copy of report is attached.
Treasurer's Report.
Total Inflows: $34695.45
Total Outflows: $32693.12
Overall Totals: $ 2002.33
Pastor Moyer reported for Pastor Ruhlig. We have been blessed with special gifts
recently. Pam made the motion to accept the report as submitted. Irene seconded.
Motion was carried. Copy of report is attached.
Executive Director's Report – Pastor Moyer reported. Made mention of a few highlights. Board reviewed the report. Mark made the motion to accept the report as submitted. Rachel seconded. Motion was carried. Copy of report is attached.
Assistant to the Director's report. Dan Barz reported. Pam made the motion to accept the report as submitted. Katie seconded. Motion was carried. Copy of report is attached.
Old Business
- Update on sale of vans – We have received the Kentucky van back from Pastor McIntyre. We have arranged the sale of this van to Lead Director Doug Auch in South Dakota. Pastor Ruhlig has safely delivered this van. It is no longer under OAFC’s name.
- 2. Follow-up report on 2001 incident – Nothing further has been done at this point.
- Constitutional Changes – General discussion concerning the wording of the proposed amendment to the constitution was made, whereas questions arose as to the function of the Board of Directors. Previously proposed change was placed in recent Crier, but will not be brought up at the Annual Meeting 2003. Topic was unofficially tabled to be discussed at a later meeting.
- Nominations for Board –
Pastor Adult Male Youth Male Youth Female Rev. Dan Smith
+Rev. Mike Scudder
Rev. Bob Martinek
Dr. John Oberdeck
Rev. Dale CritchleyEd Allen
Ed Steele
Sean Miller
Jack Hoenig
Orval Peters
Tom Clark+Parker Hicks
Geoff Burmeister
+ Peter Wyatt
Roger Peters
+Ben Triplett
+ Kyle McBee
Danielle Rose
Audrey Herrmann
Jennie Harris
Sarah Elliott
+Veronica Schmidt
Johanna Rempfer
Joy EddyDeclined
+ AcceptedMark made the motion to close nominations for the Board of Directors. Rachel seconded. Motion was carried.
- Summer Training Speakers – Pastor Moyer reported. Paul Maier is our main speaker. Others are also secured.
- Post Cards – Nothing to report
- Leadership Manuals – Not completed
- Assurance to Heaven – There is not as much funding as expected for a mass change.
- Thrivent Giving – Pastor Moyer reported. “Simply Giving” is a way that a donor could give on an ongoing basis through Thrivent. The “Giving Plus” program would be a bonus program that would match up to 50% of a gift to the organization. Both are currently set up for OAFC. Any potential donors must send these forms to OAFC. Irene made the motion to allow Pastor Moyer to get the information out to our potential donors on the Simply Giving and Giving Plus programs that are available through Thrivent. Rachel Seconded. Motion was carried.
New Business
- Crier Changes – Dan Barz reported. We are saving 4.7 cents a crier through production. A folding machine for the organization would make this process completely in- house. The Crier on the Web is constantly updated, as actual mailings have slowed down
- Travel Teams – Pastor Moyer reported. Destinations are as follows. Massachusetts, Maryland, Tennessee, and hopefully Michigan. Leaders are: Pastor Moyer, Kevin Wudtke, and Micah Wildauer. We are praying for a fourth leader to come forward.
- International Guests – Pastor Moyer reported. Pastor Baumann’s plans changed. Two girls are still eager to attend and continue on a travel team. The girls are Anne-Marie and Karoline Mueller.
- Thrivent Giving plus program has been covered in previous discussion
- Insurance on vehicles – Our current insurance is no longer going to cover us. We are in search for a new company that will insure 15 passenger vans. Pastor Moyer and Pastor Ruhlig are working jointly on the issue to resolve it as soon as possible. Will report at a later time as needed
- Pastor McIntyre’s Resignation – Pastor Lehenbauer, Loppnow, and Tannahill will be meeting to decide the continuation of the Kentucky circuit. Letter of Resignation was reviewed.
- Concerns were discussed in regards to the Kentuckiana van.
ADDITIONAL CONCERNS: The follow-up letter to a former leader was discussed.
ADDITIONAL CONVERSATION: Board of Directors list will be updated and tested with an e-mail soon.
Pam made the motion to adjourn. Katie seconded. Motion was carried. Pastor
Baumgarn closed us in prayer. 9:29 CST
Respectfully submitted,
Micah Wildauer, Acting Secretary
Executive Director's Report April 6, 2003
Devotion – “Which Way are You Looking?” Hebrews 12:1-3
Activities
| Jan. 10-12 | – OAFC Board Meeting |
| Jan. 17-19 | – OAFC weekend cohosted by Our
Savior, Hillsboro, and Trinity, Nokomis, IL |
| Jan. 28-29 | - SID Theological Conference |
| Feb. 4 | – Make presentation on OAFC to LWML Zone Rally at Trinity, Nokomis |
| Feb. 7-9 | – OAFC Weekend at Immanuel, Springfield, IL |
| Feb. 21-23 | – Tennessee East Regional Midwinter Gathering. |
| Feb. 27-1 | – 53rd Convention of the Southern Illinois District. Presenting OAFC resolution |
| Mar. 28-30 | – OAFC Weekend at Trinity, Springfield, IL in connection with the Lutherans for Life State Convention. (The offering of $1745.79 will receive a match of $800 from Thrivent.) |
| April 3 | – Chapel Service at Lutheran High |
| Additional activities – Lining up travel team stops; recruiting Summer Training leaders and speakers; responding to inquiries and questions; and serving as the pastor of Our Savior’s. | |
Plans
Apr. 25-27 – OAFC Weekend at Good Shepherd, Clayton, IL
May 23-25 – OAFC Weekend at St. Paul, Pittsfield, IL
June 6-8 – OAFC Weekend at Trinity, Roanoke, IL
July 6-8 – CID Convention
July 8-14 – OAFC National Summer Training at Trinity, St. Joseph, MI
July 14-23 – Lead Travel Team
July 23-Aug. 7 – Family Vacation
|
|
Keeping Our Vision Clear Every Congregation sending 2 youth each year And hosting a weekend every 2 years = 12,000 new youth trained each year + 3,000 weekends being held each year by 2020 So that many hear God’s message as more are Equipped to share God’s Word |
Ongoing
Ambassadors for Christ
Board of Directors Report
By Daniel Barz, Assistant to the Executive Director
March 2003
Spring Break Travel Teams – This year we were able to send teams from both Seward and Mequon. Because Concordia Spring Break times continue to be during different weeks we are not able to send groups together. They did have the advantage of being able to visit schools. This year presentations or chapels were done at 8 schools before an estimate of over 1500 students. I would hope that we can continue these teams on a regular basis. Taking a team out again was enjoyable for me.
Summer Training – Progress continues as we finalize coordinators and hosting congregations. Workshops are also largely set. We are trying to get as much information as possible posted on the web site. Pastor Moyer and I have worked on the schedule to allow for added time for extra speakers.
Travel Teams – Pastor Moyer is making good progress. I will be getting the Michigan stops together after Easter.
Crier – The first issue in the 11 X 17 format has been completed. Combined with much more information on the web site, this seems very workable at a great savings in mailing cost.
AH Tracts – We have gotten pricing on the one we discussed, but it still needs some work to get the final copy we would like.
God has blessed me with a busy spring. Now I am looking forward to a warm week with my family in Florida. We look forward to returning in time for our meeting on April 6.
| Income CHURCHES 14976.43 FOUNDATIONS 2732.59 INDIVIDUALS 6763.09 INTEREST 11.84 MISC: Hillsboro IL reimbursement 631.00 Reimbursement 77.57 Van use 40.00 ----------- TOTAL MISC 748.57 New Years 582.75 ORGANIZATIONS 1288.16 SALES: Dodge Ram Van 2500.00 CD Sales 427.00 Piano Score Books 92.00 SCRIPTS 50.00 SONG BOOK 241.00 ----------- TOTAL SALES 3310.00 Thrivent 25.00 TRACTS 10.00 WEEKENDS 4247.02 ----------- TOTAL INFLOWS 34695.45 |
Expenses ACCRUALS 375.00 Loan 4000.00 MATERIALS: PRINT 1000.00 ----------- TOTAL MATERIALS 1000.00 MISCELLANEOUS: DEVELOP 1119.95 Reimbursement 119.57 ----------- TOTAL MISC. 1239.52 Office: Internet 64.65 SUPPLIES 710.73 TELEPHONE Barz 258.68 Moyer 174.97 Office 92.14 ----------- TOTAL TELEPHONE 525.79 US POSTAGE 127.41 ----------- Total Office 1428.58 Salary & Benefits ASSISTANT DIRECTOR: Housing 7500.00 ----------- TOTAL ASST. DIR 7500.00 BENEFITS 9663.93 EXECUTIVE DIRECTOR Housing 5460.00 ----------- TOTAL EX DIR 5460.00 Total Salary & Benefits 22623.93 |
Travel: AUTOS: GAS 99.80 REPAIR & SERVICE 78.00 98 Dodge 516.38 ----------- TOTAL AUTOS 694.18 BOARD 810.50 STAFF 3.00 Staff Barz 855.45 ----------- Total Travel 2363.13 ----------- TOTAL OUTFLOWS 33030.16 ----------- |
